Aztec Privacy Policy

The Aztec System, as part of its operation requires collection of personal data from users, and customers. This information is essential to the operation of the system. By using the Service, you agree to the terms of this Policy.

It is the customer’s responsibility to read and understand these terms.

Throughout this document examples are intended to be illustrative and not exhaustive.

“Users” is intended to include anyone that uses the System. The collection of users may or may not include people who have traditional role descriptions of Student, Instructor, Teacher, Tutor, Mentee, Leader, Group Leader, Group Member, Registrar, Administrator, Professor, Teaching Assistant, Laboratory Assistant, Assistant, Chair, Department Head and/or Secretary. The Aztec system allows any set of roles aka “profiles” to be created each with an assigned group of permissions created by a specifically credentialed customer representative. There are no set profiles other than this initial customer representative. This profile includes the ability to establish other users and assigning permissions to these users including the ability to establish other users and assign their permissions.

Users should be aware of the information collected and how it is used.

Information Collection

Personal Information

Personal information about a user and/or customer is necessary for the proper operation of the System. Example personal information includes such data as first name, last name, middle name, login, address, phone number, email address, office hours and demographic information. This information is entered into the system by a user for purposes of using the System and/or interacting with other users.

In the process of System operation users in particular roles, operating according to profiles established in the system may take actions or not take actions on behalf of other users. Examples include enrolling users in classes, locking users out of the system, entering personal data about another user, assigning logins and passwords, and selecting of system options.

Operations Information

Operations information is created by entering or as a side effect of system operation. Examples include class registrations, time of logins, test attempts, assessment attempts, test passes, test failures, time since last login, login duration and more. Such information is created either by overt action by the user, over action by another user on that user’s behalf, user inaction or user inaction on another user’s behalf, or automatically created by the system.

In the process of operation, the system may collect and process a user’s IP address, time of access, information about the computer used to access the system and other data. This data is collected in order to either improve the performance of the system or enhance its security.

Administration Information

Administrative information includes data entered by users that does not necessarily relate directly to one user, although it might. Examples include office hours, lab hours, lab assignments, postings, notices, events, system performance, license terms, number of users logged in and more.

Personal information placed into messages by users can possibly be read, copied and resent by other users, even those not intentionally addressed by the original posting.

Consumption Information

In the course of system execution, content making up classes, courses, subjects, lessons, quizzes, tests, assessments and practice tests might be presented to the user. The user may or may not enroll, engage, view, listen or feel this content. Information as to when each piece of content is accessed, how it is accessed, from where it is access and how it is consumed is gathered as part of the operation of the system.

Testing Information

In the course of engaging with the system, a user may take assessments, pre tests, tests, quizzes, post tests, practices and be required to answer questions presented during learning sessions. Data can be gathered and stored in the system producing reports on a user’s progress. This may include but is not limited to testing times, length of testing, number of questions, types of questions, number correct, number wrong, essays, matches, sorts, placements, mathematical answers and drawings.

Question Information

Questions in the system include data on degree of difficulty, times answered, times attempted, data and time presented, times answered wrong, times answered correctly and more. This data is created automatically in the course of presenting testing.

Customer information

Aztec will collect information regarding customer’s billing data, expected use of the System, license requirements and other information necessary to support the operation of the System that is not a part of the System itself.

Presentation Information

The System may or may not send the user a cookie to be stored on the user’s computer. Refusal of the cookie may impair the operation of the system.

Data from the computer used to access the System may also be collected as part of using the system. Such data includes but is not limited to IP Address, possibly the domain name, type of browser, computer characteristics, related settings, and the presence of other software on the computer. This data is collected in order to improve the operations and/or performance of the System including its security.

Integrated performance tools may use techniques such as image tags to collect data from user’s computers. This information is only used to improve the performance of the system.

Use of Information

Aztec reserves the right to use any and all information collected to:

  1. Improve the performance of the System
  2. Improve the performance of testing, assessments or predictive capability of any test, assessment, or quiz.
  3. Improve the performance and predictive capability of questions, problems sets, lessons, courses, subjects and classes
  4. Bill the customer and collect payments
  5. Identify new features and functions for future versions of the System
  6. Create individual user reports at the request of authorized other users

Aztec may create aggregated reports from any type of types of information from the system as it sees fit. These reports are not traceable to a single user. These reports can be used for but not necessarily exclusively for marketing purposes, investor purposes, selling purposes, product planning, and/or product support purposes.

Aztec may require the services of Third Parties to provide service. Examples include hosting providers, software companies, distribution firms, caching service providers and others. Aggregate information may be shared with these Third Parties in order to provide the Service.

Any information collected by the system may be disclosed to law enforcement agencies upon a legal order or regulation.

Information Modification

Each customer is provided at least one set of credentials that can be used to administer other users/ This is the “Authorized User”. (This function can also be recursively delegated.) This set of credentials can be used to enable,, disable, the sending of email and/or SMS messages. Thus users can opt out and opt in to the receipt of messages from the system by contacting this assigned user. Managing, processing and conducting opt in and opt out operations is entirely the responsibility of the customer and not Aztec.

Users can request likewise request the “Authorized User” to modify their personal information in the system.

Aztec is not required to and will not provide users copies of any data collected by the system of any sort unless so ordered by legal authority.


By use of the System, the user recognizes the types of data collected by the system and provides consent to this policy.

The service is not designed to be used by people under the age of thirteen. If we believe there is information about a user under the age of thirteen, Aztec retains the right to delete that user’s information from the customer’s Service.


Aztec reserves the right to access the System for purposes of maintenance and to perform customer requested functions.

Aztec has taken precaution to protect information from unauthorized access. The customer and users should recognize that we use commercially available components such as, but not limited to software, servers, firewalls, computers, routers, switches, databases, software frameworks, languages, libraries and operating systems. Aztec cannot assure the security or integrity of these components and that unauthorized users may access data stored in an Aztec System. Aztec is not responsible for such data intrusions and that security of the data cannot be assured.

Modification of Terms
Aztec may update, modify and otherwise continually seek to improve the Service or Software and such changes often require an update or revision to these Terms. Accordingly, Aztec reserves the right to change or discontinue any aspect or feature of the Service, as well as modify, change and/or update these Terms, from time to time, as Aztec deems appropriate. Any updates to these Terms shall be posted on the Aztec Website, from time to time. You acknowledge your responsibility to review these Terms from time to time and to be aware of any such changes and, should you request, we will be happy to keep you informed if/when such changes take place. If you do not agree with any such changes, your use of the Service may be cancelled in accordance with the procedures for cancellation set forth herein.


The customer agrees to use Aztec services in accordance with all applicable guidelines, state and federal laws that apply to Aztec Software or the Aztec Service. This is your responsibility and obligation in all respects.

The section titles do not convey any meaning to the content of this document.

The language of these Terms is English. If the document is translated, the English version shall prevail over any such interpretation.